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When you buy items like vehicles, appliances, lawn equipment, or any type of electronics, they come with user manuals. Some come on paper, while others can be accessed online. These manuals are very important in understanding the operation and maintenance associated with the purchased product.

Quick and easy access is a must when you need item information. There are different schools of thought on how to organize user manuals. As with anything in life, what works for one doesn’t necessarily mean it will work for everyone. Think about the different options listed here and decide which idea or combination of ideas will work best for you.

You may be wondering why I’m suggesting a combination of ideas may work best for you. In the past, when I’ve talked about the first step in the organization process, which is putting like things together, this concept is often how you should organize your user manuals. I still agree with the concept of putting similar items together, but possibly in different physical locations.

For example, all the manuals for the equipment I use outdoors are in a plastic folder on a shelf in my garage. Another example is that the manuals for my TV, DVD player, and cable TV are all together in the cabinet where my TV lives. Therefore, the concept of keeping similar items together is true, but in different physical locations. All the other manuals that I don’t access often are stored in hanging folders in my filing cabinet.

See the list below for options and tips for organizing your user manuals.

  • Save the manuals where you use the item for quick and easy access. This makes sense for vehicle manuals, since most people keep them in the glove box.

  • Keep paper user manuals in a hanging folder in your file cabinet or cabinet. Use folder dividers for categories like appliances, exteriors, electronics, etc.

  • Alternatively, you can store digital manuals and/or website links for digital manuals using the same categories you use for paper manuals, for consistency. Evernote is an application that works very well to store and organize files of all kinds, paper and electronic, and you will have access to them anywhere and anytime through a smartphone.

  • Please enclose your receipt and mark the purchase date and model number on the front for easy troubleshooting.

  • When you replace the item, please recycle the old user manual.

  • Keep all the owner’s manuals that pertain to the house in a binder and put it on the kitchen counter when you move in after the sale of the house.

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